Payroll Specialist

Job Description

We are looking for an experienced Payroll Specialist to be responsible for all payroll-related tasks. In this role, your responsibilities will include collecting and reviewing employee information and working hours, calculating wages, preparing and processing employee payments, and maintaining accurate payroll records.

To be successful as a Payroll Specialist, you must be able to investigate and resolve payroll issues, use and maintain payroll software with accuracy and efficiency, and ensure strict compliance with company and regulatory standards. A Payroll Specialist should also have excellent people skills, a high numerical aptitude, and can be trusted with sensitive information. The goal is to ensure personnel receives the correct compensation in a timely manner.


  • Processing weekly payroll;
  • Collecting weekly timesheet data and payroll information;
  • Entering data into payroll and administrative databases, and software programs;
  • Calculating wages, benefits, taxes, deductions, commissions, overtime, etc.;
  • Experience registering for payroll and payroll taxes in multiple states;
  • Ensure compliance with all payroll and tax laws;
  • Preparing and processing paychecks and cash deposits;
  • Maintaining accurate records of payroll documentation and transactions;
  • Processing taxes and payment of employee benefits;
  • Manage payroll discrepancies quickly and efficiently;
  • Preparing and distributing Certified Payroll records when required;
  • Managing new hire information throughout onboarding process;
  • Reviewing and processing expense reimbursements;
  • Performing some administrative HR responsibilities as needed;
  • Stay up to date with labor legislation and interpret new legislation impacting payroll;
  • Preparing and processing monthly Union dues;
  • Maintaining compliance with ACA guidelines;
  • Responding to payroll-related inquiries and resolving concerns;
  • Performing account balance and payroll reconciliations;
  • Preparing financial reports for accounting and auditing purposes;
  • Preparing periodic payroll reports for review by management;


  • A Bachelor’s degree in accounting, business, or a related field preferred;
  • A minimum of 3-5 years’ working experience as payroll specialist or similar role;
  • A high school diploma or GED with 10-15+ years’ working experience as payroll specialist or similar role;
  • Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) preferred;
  • Experience in multi-state payroll processing;
  • Working knowledge of accounting fundamentals and payroll best practices;
  • Proficient in MS Office and experience working with accounting and payroll software;
  • In-depth knowledge of legislation and regulations of the field;
  • Excellent communication and interpersonal skills;
  • Strong organizational and time management skills;
  • Trustworthiness with attention to confidentiality;
  • High numerical aptitude and detail oriented.

Job Location(s)

Laurel, MD

Position Type


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